Sending fax over IP is much more convenient and secured mode of transmission in the healthcare industry. The fax over IP is preferred to be one of the easier ways to send information to other clinics, hospitals or any other healthcare sector. It saves money, paper and also takes lesser time to transmit vital data. It reduces paperwork and thus the hassle of maintaining paper based records is not there. For implementing proper FoIP based solutions in a system, you need to keep in mind about the considerations. A successful implementation is possible only when certain concerns are kept in mind and are followed by the final users.
Security management can be one of the major concerns for this FoIP system. The patients can choose the kind of information that needs to be shared across medical institutions. A security management is necessary to implement so that one can opt in or out from the different levels of security imposed for different patients.
Internal and external access control is very much essential in this type of FoIP based solution. Each organization in a health sector must have different levels of access control to prevent data loss or fraud. A customized approach towards access control is essential so that not all can see the large volumes of medical data involving a patient. So different levels of access control must be there starting from a house physician to a hospital.
Data integrity can be one of the major concerns in this kind of FoIP based solution. Data encryption must be there which will confirm message authenticity and delivery of messages to the desired destination. Using encrypted networks can help ensure data security while data is being transmitted from one place to another.
Identity management is another major consideration that needs to be taken into account. Not all people should have the access to patient data. There comes the need for tokens, certificates or smart cards that can provide access to the desired data.
High speed data encryption between the parties is absolutely essential. Many times, critical information is being exchanged between hospitals and clinics. High speed encryptors are needed to protect all the data and ensure a proper security control over the messages transmitted.
Interoperability is also a major factor that needs to be considered. The transmission of important data must be seamless and it should also reach out to the remote locations. Interoperability is thus very important to carry out a seamless process of data transfer without any hassle.
A central storage for all the data sent over FoIP based solutions must always be there. The repository of data must not be accessed by the unauthorized users. Only authorized users must get access to sensitive information as and when required.
Apart from the above written factors, the users must be well acquainted with the system. Sending fax online over an IP based server is always difficult for people who are not well known to the procedure. All the medical organizations must be well adjusted to this kind of system which involves no faxing machines. It is one of the most efficient system that can send data to the desired location without any delay.